ADMINISTRATIVE ASSISTANT - FIELD SERVICES

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  • Job Category:

    Office Services
    • City:

      Lloydminster
    • Province:

      SK
  • Status:

    Open
  • Types:

    Contract
  • Job Id:

    30062390

Description

Do you have excellent organizational skills? Our client, an Oil and Gas company in Lloydminster SK, is currently looking for a Field Services Administrative Assistant to join their team on a full time basis for a one year contract. Reporting to the Operations Superintendent, you will be responsible for ensuring daily administrative functions and processes are consistently maintained and followed. The role provides effective and efficient organizational support to both internal and external clients.  If this sounds like something that you would be interested in, please apply below.  *Position is available to candidates local to Lloydminster only.

Job Responsibilities
  • Monitor and maintain the Operations Safety Training matrix, and assist the Thermal Operations trainers to ensure all initial access, specific applications and training is completed by new employees
  • Responsible for ordering Personal protective equipment (PPE) 
  • Provide administrative support for correspondence, filing, scanning/faxing, courier, process mail, expense reports, travel arrangements, meeting organization, maintain monthly Visa Statements and order office supplies
  • Monitor and maintain the operations vacation schedule
  • Prepare required regulatory reports
  • Monitor steam ticket expiration dates and renew as required
  • Maintain multiple site excel spreadsheets and prepare reports for site leadership team 
  • Monitor the internal data system, and run reports as required
  • Daily usage of SAP for data entry and running reports
  • Usage of the PVR system to enter and balance truck tickets and run associated reports
  • Maintain facility SharePoint website as well as facility document management system 

Candidate Qualifications
  • High school diploma or equivalent 
  • Business / Secretarial Diploma or equivalent training and business experience 
  • Minimum three years progressive administrative/secretarial experience, preferably in the petroleum industry 
  • Experience in field related business, purchasing and procurement would be an asset 
  • Experience in payroll or accounting practices would be an asset 
  • Minimum one year Oil and Gas experience, preferably in SAGD Operations 
  • Strong computer skills on various applications including MS Office, SAP and SharePoint 
  • Strong customer service orientation with willingness to provide assistance where needed 
  • Skilled proficiency in working independently as well as within a diverse client group utilizing strong interpersonal, confidential and communication skills. 
  • Strong organization skills, with the ability to set priorities, follow-up and meet deadlines, and highly detailed. 
  • Skilled proficiency in the use of the AbaData system
  • Class 5 driver’s license 

Quick Apply

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