LEGAL EXECUTIVE ASSISTANT

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  • Job Category:

    Office Services
    • City:

      Calgary
    • Province:

      AB
  • Status:

    Open
  • Types:

    Contract
  • Job Id:

    30060860

Description

Do you have the ability to maintain a high level of confidentiality, exercise good judgment and work with discretion and flexibility in order to meet changing workloads and priorities? Our client is looking for a Legal Executive Assistant to complete a three month contract with a strong possibility for extension in Calgary AB. As the Legal Executive Assistant you will work directly with one or more senior lawyers. If this is an opportunity you feel you would excel at, please apply below. 

Job Responsibilities
 
  • Responsible for coordinating meetings, preparing and distributing materials and following up on the status of ongoing projects
  • Liaising between Senior Executives, Managers and their subordinates, outside legal firms, government officials, regulatory agencies, plant personnel and subsidiary company employees
  • Organizes and maintains files for legal projects in process, for corporate or subsidiary interests, and maintaining the legal filing system
  • Provides the full range of administrative services, such as typing manuscript letters, memos, reports, agreements, contracts, formal submissions and other legal documents and ensures appropriate signatures are obtained as required; composes routing correspondence
  • Provides comprehensive administrative support in the form of scheduling and coordinating travel logistics; planning and organizing meetings with internal and external contacts; advance preparation of meeting materials; and general management of a busy executive’s daily calendar
  • Provides advanced technical skills using the Microsoft Office suite including the ability to develop and/or edit powerful and creative presentations
  • Prepares drafts of legal documents for review by counsel
  • Prioritizes phone calls and mail and responds directly to all correspondence not requiring the attention of Legal Counsel

Candidate Qualifications 

  • Administrative Assistant or Legal Assistant Diploma from a recognized post-secondary institution or equivalent experience
  • Eight to ten years of senior administrative experience with a minimum of two years related experience in a legal environment
  • Intermediate to advanced proficiency in Windows, Word, Excel, and PowerPoint
  • Ability to maintain a high level of confidentiality, exercise good judgment and work with discretion and flexibility in order to meet changing workloads and priorities
  • Excellent interpersonal and communication skills working with all levels of the organization
  • Self-directed with the ability to work with a minimum of supervision and take initiative when required
  • Well-developed problem solving, organizational and analytical skills

Quick Apply

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