OFFICE ADMINISTRATOR

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  • Job Category:

    Office Services
    • City:

      Calgary
    • Province:

      AB
  • Status:

    Open
  • Types:

    Contract
  • Job Id:

    30061800

Description

Do you like multitasking, with responsibilities across all departments? Our client is looking for an Office Administrator who is focused on supporting and coordinating all aspects of a busy, team oriented department. The successful candidate will be responsible for aspects of sales, customer service, market and more. If you feel you could excel in this position, please apply below. 

Job Responsibilities 

  • Coordinate and book appointments for current clients for the Partners and Account Executives 
  • Create cover notes and prepare resumes for review by the Partners and Account Executive for submission to clients
  • Search sites for potential sales opportunities
  • Build rapport and relationships with assigned clients and respond directly to client requests, leveraging input provided by Partners and Account Executive
  • Create and maintain internal reporting tools including sales templates, account planning reports, opportunity logs for Project Resourcing and Services, opportunity board, sales process framework document, and market segmentation lists
  • Create and email sales wins/consultant placements to for the internal office
  • Contact consultants to arrange orientation and health check meetings with the Account Executive
  • Distribute to and follow up with consultant in ensuring all paperwork needed is available to the Account Executive prior to meeting(s)
  • Ensure companies contact data base is regularly updated with the consultant’s relevant client location information
  • Work closely with the Corporate Services Manager, manage the website content, refreshing the content on a semi-annual basis, uploading relevant content, new services, new thought leadership articles or presentations.
  • Working closely with the Corporate Services Manager, manage the SWAG inventory, ordering new or replacing existing, ordering for consultant milestone anniversary gifts, ordering for roundtable giveaways, and report inventory number to the bookkeeper annually clients and consultants

Candidate Qualifications

  • Experience working in a sales environment supporting all aspects of the sales process and supporting a Sales Team
  • Ability to communicate professionally in person, verbally and via written media
  • Experience and confidence in making the initial contact with potential clients
  • Research and analysis abilities
  • Attention to detail and pride in ensuring accuracy in all formats of communication
  • Ability to create business letters, proposals and reports
  • Strong relationship building and people co-ordination skills
  • Excellent Outlook, MSWord, Excel, PowerPoint skills
  • Experience with Records Management
  • Experience with invoicing functions
  • Experience with Adobe Suite is an asset  
  • Experience in Event Management is an asset  
  • Experience with Sage Accounting is an asset  

Quick Apply

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