EXECUTIVE ASSISTANT/PARALEGAL

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  • Job Category:

    Office Services
    • City:

      Calgary
    • Province:

      AB
  • Status:

    Open
  • Types:

    Perm
  • Job Id:

    30060662

Description

Do you have experience working as a legal assistant and supporting a board of directors? Our downtown Calgary client is looking for an individual to join their team as a Corporate Legal Assistant in a fast paced and hard working environment. The successful candidate would support the CFO and CAO and work in conjunction with the rest of the EA’s to get the job done. If you are looking for a new opportunity, please apply below. 

Job Responsibilities
  • Maintain and manage the Executive's calendar, schedule and email
  • Promptly receive and screen incoming telephone calls, incoming/outgoing manual and electronic mail; taking messages and responding where appropriate
  • Liaise as first point of contact for all legal matters both internally with corporate personnel and externally with other organizations and associations
  • Review and prepare correspondence on a variety of financial and legal documents such as highly confidential letters, memoranda, contracts and proposals
  • Maintain a well-organized filling system and establish records management protocols that permit easy reference and rapid retrieval of information
  • Maintain records of all subsidiaries by preparing and filing annual returns, preparing and coordinating documents required by various corporate registries as needed
  • Manage board meeting logistics and prepare ancillary documents required for all subsidiary board meetings
  • Attend meetings as needed and take detailed notes with action items
  • Coordinate various legal and corporate searches
  • Construct applications for approval of listings by TSX and NSE
  • Coordinate financial disclosure documents to SEDAR
  • Facilitate and support auditor reviews
  • Maintain internal records of trademarks and logos
  • Photocopy and collate documents for distribution, mailing and filing
  • Provide support as required on scheduling, travel arrangements, expense reporting, legal invoices and such other administrative duties as may be required to support the EVP & CRO office
  • Execute adhoc organizational and research projects as directed
  • Perform additional functions as directed or assumed on personal initiative

Candidate Qualifications
  • Previous experience and education working in a business or corporate environment as a legal assistant is preferred
  • Minimum of two to five years Legal Assistant experience
  • Prior experience in a corporate setting is beneficial
  • Highly proficient in Microsoft Word, PowerPoint, Outlook, and document management systems is essential
  • Must have a critical eye for detail; consistently and efficiently deliver a very high level of writing/editing of confidential documents
  • Must be fluent in English both oral and written
  • Must be able to communicate effectively and professionally at all levels within the organization, including members of the Board of Directors
  • Strong work ethic and ability to manage workloads
  • Efficient, fast, dynamic, motivated, resourceful, flexible, responsible and flexible
  • Demonstrated ability to be resourceful, flexible, exhibit sound judgment, and to make decisions and solve problems

Quick Apply

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