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Do you have superior computer and organizational skills? Our client, a post-secondary institution, is looking for an Administrative Assistant to support their team for a five month contract. The hours would be from M-F, 7:30 am to 4:30 pm including an unpaid hour long lunch and two paid 15 minute breaks. If this is a position you feel you could excel at, please apply below.  

Job Responsibilities 
  • Schedule student meeting with the Academic Chair as required
  • Receive, monitor and electronically file Selection documentation from students
  • Follow-up with Students on missing documentation to ensure the applications are complete
  • Maintain and electronic tracking system for Selection program intakes
  • Maintain intake preparation and support for Earned Revenue
  • Maintain Con-Ed spreadsheet for tracking courses and classrooms
  • Assign instructors to courses in Banner
  • Request idisk/access from Campus Security for students and instructors 
  • Prepare data (Instructors and classrooms) for SIRS submission to SIRS Central Department
  • Maintain and update the instructor loading database on a regular basis (SOLAR) – includes entering loading information, substitutions, and running reports
  • Assist with events such as Open Houses and Orientations
  • Arrange classroom access for instructors 
  • Prepare Instructor contracts and process Invoices
  • Administrative duties for Dean, Associate Dean, Academic Chairs and Instructors; such as: prepare corporate Visa expense claims
  • Administrative duties for the Health, Safety and Environment program
  • Schedule and take care of logistics for team meetings and other meetings related to the programs and as required
  • Take minutes at meetings as required
  • Provide rotational reception cover-off and other duties as required that support the day to day operations of the School’s main office

Candidate Qualifications 

  • Use a variety of computer software programs, MS Office Suite and Adobe Acrobat
  • Understanding of and ability to utilize Acculog, Curriculog, and D2L 
  • Proficient Keyboarding skills
  • Basic knowledge of HTML
  • Organizational and writing skills
  • Project management skills

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