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Do you have experience taking meeting minutes? We are currently recruiting for an Administrative Assistant that is a detail-oriented and who is able to efficiently and effectively contribute to both individual and team initiatives. This is a one year contact starting immediately in Calgary AB. This polished professional provides outstanding service in person, over the phone, by mail and online. If you feel you could excel in this position, please apply below. 

Job Description

  • Act as confidential administrative support to SEM Steering Committee and sub-committees – includes minute taking functionality
  • Assists in managing the department budget.  This position will manage, track and codes all budget expenses
  • Manages all incoming and outgoing mail for the department
  • Identifies, reviews, provides recommendations and implements the improvements of office procedures and efficiencies within the department
  • Reviews, provides recommendations to update, communicates and enforces company policies and procedures
  • Plan, organizes and coordinates internal and external meetings/functions for the department
  • Responsible for coordinating office requirements such as moves, furniture, phone and computer needs for all staff
  • Manages the AVP, Associate Director and SEM Coordinator’s schedule
  • Initiates and coordinates the “Approval to Hire” process and job postings in conjunction with the Leadership group
  • May participate in interview process for new hires for the department
  • Handles all processes and payroll issues such as creating contracts and/or wage authorizations for new staff
  • Manages the processing and tracking of vacation, sick/leave requests and ensures entry of this information into Banner for department staff
  • Prepares PowerPoint presentations
  • Prepares documentation pertaining to expense claims, employee PD requests
  • Process payments/reconciliation for SEM team
Candidate Qualifications
  • Minimum high school diploma. Completion of post-secondary education in administration or business preferred
  • Minimum two years related experience in an administrative assistant role
  • Previous post-secondary experience an asset
  • Strong verbal and written communication skills
  • Must be able to multi-task and stay organized
  • Excellent service orientation skills

Quick Apply

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