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Are you versatile, energetic and detail oriented? Our client in Burnaby is looking for an Office Coordinator to join their team on a fulltime, permanent basis. In this role, the successful candidate will interact with employees, Consultants, vendors, and visitors. You can expect to be partnering with several internal departments on ad-hoc projects and be responsible for maintaining and developing new partner relationships relating to your role.  If this sounds like the perfect next step for you, please apply today.

Job Responsibilities
  • Welcome visitors by greeting them, answering, or referring inquiries to the appropriate departments, and answering and transferring incoming calls
  • Retrieve and sort incoming mail, prepare outgoing mail and schedule, log and monitor couriers
  • Facilitate boardroom/meeting room set up and take down for internal and external meetings, ensuring space is presentable before and after meetings. Schedule meetings and book boardrooms as required
  • Assist with catering requirements for meeting and special event planning
  • Manage office supply room, including monitoring inventory and preparing orders
  • Manage kitchen maintenance for all kitchens and kitchenettes, including kitchen supplies, and equipment as required 
  • Assist with administrative support: expense reports, occasional travel and accommodation bookings
  • Complete administrative duties: Update and maintain employee directory, scanning, photocopying, faxing, mailing, filing, and retrieval of documents, referencing materials, maintaining spreadsheets, and ad-hoc tasks as required
  • Oversee the day-to-day functioning of the office and ensure the smooth running of all facilities and services, including management of building tenant requests
  • Troubleshoot and maintain office equipment, including placing service requests with the IT department or outside vendors

Candidate Qualifications 
  • Diploma in business administration, or an acceptable combination of education and progressive work experience
  • Three years of relevant experience supported by a solid foundation of office management 
  • Proficient in the Microsoft Office suite of applications, including Outlook, Word, Excel, PowerPoint
  • Expert organizational, time management, and prioritization skills, including the ability to multi-task with competing priorities and demands
  • Ability to work independently and manage your area of responsibility with minimal oversight
  • Proven ability to interact with various departments and communicate effectively with all levels from Executive to Administration and everything in between
  • Exceptional interpersonal and communication skills (both verbal and written) 
  • Positive attitude and a desire to help others is a core requirement
  • Reliable, dedicated, self-motivated and adaptable with a strong willingness to learn 

People are the heart of every business. At BOWEN, we support that truth every single day. We champion inclusive cultures and harness diverse talent. We encourage applications from all, including people of any ethnic or national background, religion, sex, age, sexual orientation, gender identity, Indigenous Peoples and persons with disabilities.


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