EXECUTIVE ASSISTANT

Search Jobs
  • Job Category:

    Office Services
    • City:

      Calgary
    • Province:

      AB
  • Status:

    Open
  • Types:

    Perm
  • Job Id:

    30062085

Description

Our client is looking for an individual to join their organization working closely and collaboratively for a team as well as two individuals providing administrative support. It is important for the individual to have strong technical skills and good judgement. This position in Calgary AB is a great opportunity for a polished and professional Executive Assistant. If this is a position you feel you could excel at, please apply below. 

Job Responsibilities 
  • Coordinate day-to-day administrative requirements by managing calendars, incoming mail and telephone messages 
  • Manage emails ensuring they are actioned appropriately and brought to attention
  • Draft letters, presentations, memos, reports, etc. for high level audiences
  • Anticipate needs well in advance and makes decisions to contribute to an organized work environment
  • Coordinate and arrange on-site and off-site meetings and events including logistics (communication, location, meals, equipment, materials, RSVPs)
  • Coordinate travel logistics, prepare itineraries including relevant meeting material and research
  • Manage documentation requiring signature, understanding priorities and deadlines 
  • Manages executive working files and group materials 
  • Assist with relaying invoices for approval and payment processing, preparation of annual budget and monthly G&A update for budgeting purposes
  • May be involved in special projects such as assisting with conferences, events and off-site meetings as required
  • Establishes and maintains positive, productive working relationships with internal and external parties
  • Balances conflicting priorities; exhibits sound judgment and demonstrates the ability to make reasonable decisions in the absence of direction

Candidate Qualifications 
  • College Diploma in Business Administration 
  • Seven to ten years’ experiences 
  • Strong competency in MS Office; particularly with Outlook, Excel, PowerPoint, Word, SharePoint and Adobe Acrobat  
  • Demonstrate ability to work independently, take initiative and function with a high degree of professionalism and judgement regarding confidential and sensitive matters
  • Confident communication and active listening skills are critical  

Quick Apply

Have you already talked to anyone on our team or shared your resume with us before? Let's check by entering your email address below.