EXECUTIVE ASSISTANT

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  • Job Category:

    Office Services
    • City:

      Calgary
    • Province:

      AB
  • Status:

    Open
  • Types:

    Perm
  • Job Id:

    30063000

Description

Are you an experienced Executive Assistant looking for your next opportunity?  Do you have strong organizational skills and keen attention to detail? Our client in Calgary is looking for an Executive Assistant on a full time temporary basis which has the potential to go permanent for the right candidate. The successful candidate will report directly to the COO, with high levels of daily interaction with the other members of the executive team.  If this sounds like something that you would excel in, please apply below.

Job Description
  • Provide administrative support to members of the executive management team
  • Make travel arrangements, create itineraries, and ensure executives are aware of important travel details
  • Arrange meetings, provide call-in details or directions, print materials, keep track of schedule for meeting rooms, set up technology for presentations
  • Manage calendars to track time commitments, schedule appointments, and re-arrange meetings as appropriate
  • Format and edit letters, memos, reports and presentations, arrange signing of documents
  • Schedule meetings, prepare agendas and gather supporting documents
  • Ensure timely distribution of material to the Board
  • Record board meeting minutes, track attendance, follow up on action items
  • Arrange travel, coordinate reimbursement and/or expense reports for board members
  • Prepare correspondence, such as memo’s, letters,  and reports

Candidate Qualifications
  • 10+ years of proven experience as a dedicated Executive Assistant 
  • University degree or college diploma considered a strong asset
  • Advanced knowledge of MS Office (Word, Excel, Outlook, PowerPoint)
  • High level verbal and written communication skills
  • Superior planning and time management skills, with strong prioritization skills
  • High level of professionalism and discretion
#IND

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