EXECUTIVE ASSISTANT

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  • Job Category:

    Office Services
    • City:

      Edmonton
    • Province:

      AB
  • Status:

    Open
  • Types:

    Perm
  • Job Id:

    30064325

Description

Are you an experienced Executive Assistant looking for your next opportunity?  Do you have strong organizational skills and keen attention to detail? Our client in Edmonton is looking for an Executive Assistant on a full time, permanent basis. The successful candidate will report directly to the SVP, with high levels of daily interaction with the other members of the senior leadership team.  If this sounds like something that you would excel in, please apply below.
Job Description
  • Provide administrative support to the SVP and General Manager
  • Make travel arrangements, create itineraries, and ensure executives are aware of important travel details
  • Anticipate needs of the SVP and GM and make confident decisions to contribute to an organized and effective work environment
  • Arrange meetings, provide call-in details or directions, print materials, keep track of schedule for meeting rooms, set up technology for presentations
  • Apply strong organizational skills to proactively manage calendars to track time commitments, schedule appointments, and re-arrange meetings as appropriate
  • Format and edit letters, memos, reports, and presentations, arrange signing of documents
  • Schedule meetings, prepare agendas and gather supporting documents
  • Ensure timely and accurate distribution of material to the Board
  • Record Board meeting minutes, track attendance, follow up on action items
  • Arrange travel, coordinate reimbursement and/or expense reports for Board members
  • Prepare correspondence, such as memo’s, letters, and reports

Candidate Qualifications
  • University degree or college diploma considered a strong asset
  • 10+ years of proven experience as a dedicated Executive Assistant 
  • Advanced knowledge of Office 365 (Word, Excel, Outlook, PowerPoint)
  • High level verbal and written communication skills
  • Superior planning and time management skills, with strong prioritization skills
  • High level of professionalism and discretion
  • Highly motivated, action oriented and a results driven individual with a  “can do” attitude

#IND

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